Kalendar — Capacity Planning & Press Scheduling

Open Kalendar from the dashboard sidebar. It fills the whole window and gives you two modes that share the same jobs — switch between them in the top bar at any time.

Every press has a daily run-time budget in minutes. As you schedule runs onto a press, their estimated run-times draw down that day's budget. Kalendar shows the result as a Load bar on each press row, and as a per-day capacity bar in the Week and 3-Week grids.

Default per-press budget: 480 minutes (an 8-hour shift). A changeover buffer is reserved between consecutive runs on the same press to account for wash-out, re-registration, and ink swaps — so the schedule reflects real turnaround, not just print time.

Kalendar estimates each job's run-time from its decoration method, quantity, and screen/color count, then blocks that much time on the press. That estimate is what draws from the press's daily minute budget.

Scheduling in Kalendar is direct. You move a job by dragging it, and you change how long it's blocked for by dragging its edge. Everything saves instantly and capacity recalculates on the spot.

In Timeline mode, flip the rows between Presses and Operators. Group by press to balance machine load; group by operator to see each person's day. Dragging a job to a different operator row reassigns it to that operator.

Open the Insights panel with the gauge button in the top bar. It reads your shop at a glance for whatever range is on screen — so you can see trouble before it lands on the floor.

1. 1Shop Capacity gauge — the percentage of your total available press-minutes already booked, plus scheduled load vs. total capacity and the number of jobs in view.
2. 2On-time rate & On-time risk — the share of in-view jobs projected to make their due date, and a live count of the ones at risk.
3. 3Pieces scheduled & Output vs goal — total garments in the period, and how many you've finished against your daily piece goal.
4. 4Est vs actual — the average gap between your run-time estimates and what production timers actually recorded.
5. 5Machine Load — a per-press utilization bar chart, busiest-first, with a callout when a press becomes a bottleneck or tips into overbooked.
6. 6At-risk jobs — the specific jobs in danger of missing their due date. Click one to open its detail.

Don't want to place every job by hand? Click Run Kadence (in the filter bar, or at the bottom of the Insights panel). Kalendar drafts a schedule for your unscheduled backlog and shows it as faint "ghost" chips — review before anything commits.

Click any job — on the Timeline, in a calendar cell, or in the Insights panel — to open its detail. It shows the production pipeline (done / current / next), the run-time estimate broken into setup vs. run (with the actual recorded time once a timer has run), the print locations with their ink colors, and the schedule and delivery details. Down the side is a live communication rail.

A few settings make Kalendar reflect your real shop. Set them once and the board, the live clock, and the Insights numbers all line up with how you actually run.

Overbooking is allowed — a rush job sometimes has to bust the limit. When a press goes red for a day, Kalendar shows it but leaves the call to you. Here's a practical way to rebalance:

1. 1Spot the overbooked press from its red Load bar (or the Machine Load card in the Insights panel).
2. 2Drag the lowest-priority runs to a press with headroom, or to the next open day.
3. 3Keep an eye on the Insights panel's at-risk list so a shuffle doesn't push something past its due date.
4. 4Rush and Hot Rush runs stay. If a rush run is causing the overload, consider splitting it across presses or authorizing overtime.
5. 5Leave some Friday capacity open — the orders quoted Thursday evening always need Friday production time.