Kalendar — Scheduling Your Shop's Production
Schedule every run across your presses and operators with the Timeline (Gantt), the calendar views, and the Kadence Insights panel — then let Run Kadence draft the whole week for you.
Opening Kalendar
Click Kalendar in the dashboard sidebar. It opens full-screen with its own top bar, so you get the whole window for your schedule. Two modes live in that top bar: Timeline and Calendar. Switch between them anytime — they show the same jobs, just arranged differently. A live shop clock in the top bar counts down to close (or up to open) using your shop hours.
The Timeline (Gantt) view
The Timeline is the heart of Kalendar. Each press (or operator) is a row, and each job is a strip laid out left-to-right against the clock. The strip's length is its run-time — a longer run is a longer strip. The Day zoom is hour-proportional (true to the clock); Week and 3-Week zooms pack the same jobs into a tighter press × day grid so you can see further out. A red NOW line marks the current time so you can see what should be on press right now.
Hold ⌘/Ctrl and scroll on the grid to zoom, or use the zoom slider in the top bar. Zoom changes how much detail each strip shows.
Drag to reschedule, drag the edge to resize
Rescheduling is direct: grab a job strip and drag it to a different time or a different press row. To change how long a run is blocked for, grab the right edge of the strip and drag — the run-time updates and the strip grows or shrinks. Times snap to 15-minute increments. Moves and resizes save instantly; if two jobs would overlap on the same press, Kalendar ripples the later one down so nothing double-books.
The first time you drag an unscheduled job onto the Timeline, Kalendar pins it to that exact time slot on that press. Drag it again later and it just moves — no duplicates.
Multi-day jobs and the working window
A long run that won't finish in one day spans across days automatically — the strip continues onto the next production day instead of overflowing off the edge. The visible hours of the Timeline come from your shop hours (open to close), so the grid matches when your floor actually runs.
Per-press capacity bars
Every press row carries a Load bar showing how full that press is for the period in view. It fills green as the press books up, turns amber near capacity (85%+), and red when overbooked (over 100%). In the Week and 3-Week grids, each press × day cell has its own little capacity bar with a percentage, so you can spot the one machine that's slammed while the others sit open.
Calendar views — Month, Week, Day, Agenda, Year
Switch to Calendar mode for the familiar grid. Month gives you the big picture; Week and Day show jobs by hour; Agenda is a clean chronological list of what's coming; Year is a heat-map of the whole year — click any day to load its jobs in the side panel. Click a day in Month view to jump straight into that Day.
Group by press or by operator
In Timeline mode, flip the rows between Presses and Operators. Group by press to balance machine load; group by operator to see each person's day and avoid stacking three jobs on one printer while another stands idle. Dragging a job to a different operator row reassigns it to that operator.
Filtering the board
The filter bar narrows what you see without losing anything. Toggle individual presses on or off, filter by priority (All, Rush+, or Hot), and use the Status filter to show or hide stages — there's a one-click "Hide done" so finished runs get out of your way. Search by job number, customer, or title to jump to a specific run.
Kadence Insights — your shop's vitals
Open the Insights panel (the gauge button in the top bar) to read your shop at a glance for whatever period is in view:
- 1Shop Capacity gauge — what percentage of your total available press-minutes is already booked, plus scheduled load vs. total capacity and the number of jobs in view.
- 2On-time rate — the share of in-view jobs currently projected to make their due date.
- 3Pieces scheduled & Output vs goal — total garments in the period, and how many you've finished against your daily piece goal.
- 4On-time risk — a live count of jobs at risk of missing their due date.
- 5Est vs actual — the average gap between your run-time estimates and what your press timers actually recorded, so you can see whether your estimates run hot or cold.
- 6Machine Load — a per-press bar chart of utilization, sorted busiest-first, with a callout when a press becomes a bottleneck or tips into overbooked.
- 7At-risk jobs — the specific jobs in danger, click to open one.
The Est-vs-actual number is powered by real production timers. The more your crew runs timers on jobs, the sharper Kalendar's estimates — and your quotes — become.
The job detail view
Click any job — on the Timeline, in a calendar cell, or in the panel — to open its detail. It shows the production pipeline (which stages are done, which is current, what's next), the run-time estimate broken down into setup vs. run (with the actual recorded time when a timer has run), the print locations with their ink colors, and the schedule and delivery details. Down the side is a live communication rail with two tabs.
- 1Messages — the customer's real message thread for this job. Read it and reply right from the schedule; your message sends to the customer.
- 2Activity — the job's real timeline: status changes and events, newest first, with who did what and when.
- 3Size breakdown — the actual per-size garment counts for the run (S, M, L, XL, …), pulled live from the job's line items.
From the job detail you can change status, advance the job to its next stage, or jump to the full job — all without leaving Kalendar.
Run Kadence — auto-suggest a schedule
Don't want to place every job by hand? Click Run Kadence (in the filter bar or at the bottom of the Insights panel). Kalendar drafts a schedule for your unscheduled backlog and shows each suggestion as a faint "ghost" chip on the Timeline, with a short reason for the placement. Nothing is committed yet — review the ghosts, click a single ghost to accept just that one, or hit Apply Kadence to commit them all at once. It's a first draft you stay in control of.
Run Kadence weighs higher-priority and due-soon jobs first and respects each press's capacity. Run it at the start of the week, then fine-tune by dragging — it saves you the cold-start planning every Monday.
Shop-hours and production-goals settings
Two settings shape Kalendar. Shop hours set the open and close times that draw the Timeline's working window and feed the live clock countdown. Production goals set your target finished pieces per working day, which powers the "Output vs goal" tile in the Insights panel. Set both so the board reflects your real floor.